SharePoint and Health-care

May 22, 2019

SharePoint the document management system can be called the best collaborative tool for every solution. SharePoint is serving the industries for a decade, as every field of industry is merging themselves with digital solutions and so is the health care. Health care providers are actively looking to get themselves involved with digital tools. Though there has been always restrictions and regulations for the health care department, so any innovation must make sure about follow the regulations as not to violate them. Even small software for the health care sector is been developed accurately without breaking any violations, as a report from HIPAA Journal’s statistics, there have been 2,546 data breaches from between 2009 – 2018 that resulted in the theft or exposure of almost 190 million medical records. On this account, health care organizations are cautious for any software before they implement.

SharePoint being distributed in every sector is also helpful to health care industries, SharePoint can be the best choice for collaboration, document management, ticketing, learning management, and policy management in healthcare. Thus, the SharePoint for health care is distributed as,

Collaboration Solutions

This solution is being very helpful internally between employees of a health care organizations (intranets) and solutions for external collaboration between a health care organization and other associates (extranets) like insurance companies, laboratories, banks, etc.


SharePoint-based intranets would improve the efficiency of the work sphere as the medical staff, patient care as well as employee engagement by:

Accelerating internal processes: The automated workflows would help to rationalize the process such as employee tracking, budget approval, status updates, managing assets and more. This could be very much beneficial to hospitals as mobile access would help to increase productivity and improve patient care. The app would help doctors in approving discharge quickly. SharePoint powered to-do list would help to track the daily activities of employees, patients and things associated with their tasks. SharePoint can always be a helping hand for doctors who are over pre-occupied with various tasks.

Tracking events and work activities: Staff are always engaged in many activities like patient attendance, training, and other so it becomes very difficult to keep track of each activity. So here SharePoint acts as a scheduler that helps the staff to calendar their activities and schedule it accordingly.

Following news and announcements: News and announcements play a major role in any organization and SharePoint would help medical institutions and organizations with the same so that they never miss any critical updates it is the most beneficial to medical employees. Along with the platform allows conveying alerts in such as a display banner on the intranet or push notification on the mobile app.

Handling emergencies: To tackle with any emergencies in the medical facility, SharePoint offers a list of emergency color codes that provides a relevant procedure to undertake the required action. There is also an emergency contacts directory that helps to deliver an emergency response team.


Extranets would replace phones for communication and the replacement would provide a more fast and transparent mode for any business interactions.

Quick information exchange between doctors so that they can track the course of treatment when a patient is treated in several medical facilities. SharePoint also enables setting up workflows between different patients.

Announcements that would create public awareness about pharmaceutical breakthroughs and new research in the field.

Document management solutions

A document management system (DMS) helps to ensure the security and easily trackable of healthcare documents. SharePoint DMS can help healthcare institutions to rationalize the following tasks:

Organizing and consolidating various types of healthcare content: A quick access to contracts, prescriptions, reports, and other notes can be done. The graphical part assessment would be easier as X-rays, ultrasound, MRIs, and more also for any audio or video files. Generating typical documents like various forms, contracts, etc. could be done.

Maintaining integrity and high security of electronic Protected Health Information (ePHI) due to backups, versioning, multifactor authentication, audit trails and other features. SharePoint also enables setting up retention policies for documents. As, SharePoint makes ensure about the deletion of the document that should be deleted after 4 years since its generation and as required by the regulation.

Conversion hard copies of medical documents into readable and searchable PDF files which can be easily integrated with optical character recognition (OCR) software.

Transferring data into integrated systems like (DMS, EMR, CRM, and HR) to avoid double entry. Searching content by keywords, metadata and full-text search across integrated systems.

SharePoint and healthcare are the perfect match!!

SharePoint has much to offer with various capabilities to rationalize collaboration, document management, communication and other processes in health care. The best part is that the platform is very customizable, easily used to create various solutions for the health care organization and its employees. Not only this but SharePoint also supports compliance regulations which very important for this industry.

To get pure benefits for healthcare organizations, a SharePoint solution should be properly planned and implemented with the help of a professional IT team. Also, to make sure about high adoption, relevant training on a new SharePoint solution which is required as well as robust support that will ensure the smooth operation of the solution in such a demanding and high-pressure environment. So are you planning for your industry we are ready to help you with our extensive experience.

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